Is there a cost?
All of our virtual experiences and in-person tour experiences are free.
How long are the virtual school experiences?
We recommend planning for 60-minutes, however, we can adjust to fit a shorter time block to fit your school day, just let us know.
How far out do I need to schedule my experience?
We need at least two weeks advance notice to schedule all experiences to allow for staff scheduling.
What if the virtual experience I want is not available at the time I need?
Just reach out and ask! Email [email protected] and we’ll see what we can do. Chances are, we can line up the right staff person at the right time for you.
Can I schedule multiple virtual experiences on one day? How about over several days? How many can I reserve on a single day (I have three classes)?
Yes, although each experience needs to be booked separately. The booking calendar shows real-time availability. If you have more specific needs or need our scheduler to work directly with you, just email us.
How many classes can be grouped together in a session?
We ask that for elementary classes each class sign up for a session individually. For middle and high school classes no more than two classes may be grouped into a single session. All of our virtual school experiences include frequent student participation and engagement in the chat and using their microphones. When too many students are on the call this type of participatory experience can be challenging. Email us if you are trying to book multiple classes and running into issues.
Do you have any workshops available for elementary-aged students?
Most of our content is designed for middle and high school students. However, we are pretty good at making adjustments to accommodate other groups. The Design Thinking What to do with all that Poo? and COVID-19: Science, Vaccines & Variants experiences are the most adaptable to upper elementary audiences.
How do I sign up?
Book online! Our schedule shows real-time experience availability. Once we confirm, you’ll get an email confirmation and see an appointment come through via Outlook. If you have questions about scheduling, email us.
What platform do you use?
We use Microsoft Teams, and we’ll send you a link to the virtual experience in the Outlook appointment that we’ll send. If your school only allows you to use Zoom, let us know and we can send a Zoom link instead.
My district uses Google Meets exclusively, can your presenters use this format?
Unfortunately, we are not allowed to create an appointment using Google Meets. But reach out to us anyway via email, we’ll see what we can do.
ABOUT THE EXPERIENCE
I am in another state, do these workshops address educational standards? Which ones? Are they adaptable?
Each experience supports a variety of educational standards. We are still working on the best way to get these identified and will have those links on the individual page for each virtual experience.
What will students need to participate? What do I need to do to prepare?
Students will need access to the internet, webcam, chat functions, and microphone to participate in our virtual experiences. The facilitator of the digital experience will confirm any other necessary materials after you book an experience.
My students may have additional questions about your experiences, can I follow up with you if I need more information or resources?
Your staff guide will reach out to you before your scheduled session, you can follow up directly with them to make sure any questions you have are addressed.
What languages and accessibility accommodations do you offer?
Our virtual experiences and in-person tours are all offered in English. With two weeks notice, we can schedule an ASL interpreter to join if that is a need for your group. Live closed captioning is an option that individuals can turn on in Teams. If you have specific needs, please email us.
What if I have more questions?
All images on this site are ©Bill & Melinda Gates Foundation unless otherwise noted.